The contractor for upgrades at Trenton's water treatment plant area is requesting a time extension to get the work done.
Trenton Municipal Utilities Director, Chad Davis, last night told the Board of Public Works part of the reason for the request is because of the abnormal winter. Other reasons were not given at last night's meeting.
The work was to have been completed next month. The current projected completion date was not specified at the meeting last night. No action was taken by the board.
Trenton has until this summer to meet government standards for trihalomethayne levels in the City's drinking water supply. TMU Director Davis said Trenton already has met those standards the last 2 quarters and he anticipates the standards will be met next month. He indicated the worst testing results typically occur in the summer quarter.
It was noted the focus in getting the construction done needs to be on the water treatment aspects. When asked how long before the treatment portion of the project is completed, Davis said he would have to review the information for sure, but it was believed to be around 6 weeks. The contractor for the project at the water treatment plant is Irvinbilt of Chillicothe.
TMU received 3 bids for upgrades to diesel powered electric generators to meet government air quality standards. Those bids were not due until yesterday afternoon at 2 o'clock. Therefore, more time is needed to review references for the apparent low bidder. Davis said the bid was much lower than anticipated. The bids were tabled until a special Board of Public Works meeting next Tuesday evening at 5:30 at City Hall. The session is to be followed by a budget workshop.
Also tabled until next Tuesday night's meeting was a proposed agreement for Olsson Associates to certify the diesel powered electric generator project works properly. The proposal calls for Olsson Associates to be paid up to $48,000---depending on its time and expenses.
The TMU Electric Department's expenses so far this fiscal year exceed income by more than $691,000. That deficit is $977,000 when depreciation is included. The Electric Department's reserve fund has dropped to less than $2 million.
Board of Public Works Chairman, Robert Day, says when the unrestricted fund drops below $2 million it puts the department in an uncomfortable position. He said the Board needs to look at ways to build the reserve fund back up.
Typically, the electric picture does improve somewhat during the spring months. The fiscal year ends April 30th.
The TMU water and wastewater funds both show positive figures for this fiscal year. The after-depreciation amounts list income exceeding expenses by $183,000 in the wastewater department and by $159,000 in the water division.
The Board discussed an audit report for TMU and the City of Trenton from Lockridge, Constant, and Conrad. Most of the discussion involved a recommendation from the auditing firm that there needs to be more persons involved to segregate financial duties. Trenton City Administrator, Kerry Sampson, said the same recommendation is made in every audit, but it would be too costly to hire enough personnel to address the audit concern. TMU Comptroller, Rosetta Marsh, noted TMU does have several persons involved in financial-related duties.
The audit was for a period ending last April 30th. Board of Public Works member, Mark Cole, said the audit report needs to be delivered sooner. He also disagreed with the audit's finding regarding the financial controls.
Standard and Poors Rating Services has affirmed its A issuer credit rating for the City of Trenton. The long-term rating for Certificates of Participation issued in 2012 remains at A Minus. The long-term rating for Certificates of Participation to be issued this year also is A Minus. The Certificates of Participation to be issued this year are to finance the costs of projects in the Wastewater and Electric Departments. The 2012 issuance was for upgrades at the water treatment plant area.